Proper document disposal of confidential documents in El Paso can be tricky for many small businesses. You don’t want to risk losing your documents or getting fined for not disposing of them properly. Sun City Shredding, a professional disposal outfit, advises businesses on proper handling of confidential documents. There are big legal and financial penalties that can arise when these documents are not properly handled.
Documents that contain personally identifiable information are considered confidential by law. These include personal identification documents like passports, social security cards, and drivers’ licenses. Other documents that use personally identifiable information data are also confidential. For example, medical documents, bank statements, personnel payroll, and so on. Businesses that handle these documents are required by law to provide an audit trail. This will show a chain of custody up to the destruction of the document once their usefulness is done.
Document Disposal Methods
Documents that contain personally identifiable information must be destroyed such that the data cannot be reconstructed by any means. There are several methods of disposing confidential documents that can meet this threshold. The two main ones are through shredding and burning documents. Shredding is the most widely used method of document disposal. Shredding is preferred as the material can be recycled.
The main drawback of shredding is the cost of acquiring a shredder that can do this. Incinerating a document is also common as it makes its destruction final. Burning is a quick and affordable disposal method for small volumes of documents. Burning can be done directly or after shredding. For complete burning it is important to feed documents in small amounts in which air can circulate and accelerate the burning. The main drawback is that burning poses a fire hazard when done in the wrong way. It also leaves a mess in ashes that must be rid of.
Sensitive document disposal requires a professional business that can handle the task . Sun City Shredding in El Paso can be a good starting point in doing it correctly. They can destroy any document that can be dangerous to your clients and your business. Regardless of whether you choose shredding or incineration, we can destroy your documents for good. Let us help protect the business you have built for yourself and the community.