Do you know if your El Paso-based business needs document shredding? While some businesses shred documents to make room in their office, other businesses are required by law to shred their documents. If your business handles sensitive information, you may be legally obligated to shred documents. Sun City Shredding is an expert in document disposal and knows what documents need to be shredded.
Legally Obligated Shredding
Any business handling documents that have personally identifiable information are legally obligated to shred these documents if they are disposing of them. Any document that has a signature, social security number, legal or medical information must be shredded. Examples include:
- Birth certificate copies
- Travel itineraries
- Employment records
- Used airline tickets
- Medical and dental records
- ATM receipts, Bank statements
- Canceled and voided checks
- ID cards such as driver licenses and expired passports
- Employee pay stubs
- Credit reports and histories
- Documents containing passwords or PIN numbers
- Credit and charge card bills, carbon copies, summaries and receipts
All of the information provided by the documents above can be used to steal identities. Storing and disposing of client information is strongly regulated by federal and state law. If you are found to be negligent, the business could suffer punitive fines.
Benefits of Outsourcing
Handling shredding in-house is the best guarantee many businesses have in retaining confidentiality. Unfortunately, shredding is a headache for small businesses. They may not have the storage space, nor the manpower needed for regular the consistent shredding of documents. Leaving document disposal to experts will reduce overheads and also save much-needed manpower. A good document shredding service will also cover the risks against documents being lost or misplaced. Disposing of documents be a pain if you do not have a system in place and the manpower to execute it. An experienced document shredding like Sun City Shredding can easily take away your document disposal headaches.